Classroom Volunteers - Job Descriptions

 

 *PLEASE NOTE*: This section is currently under revision for the 2013-14 school year.  In the meantime, if you have any questions, please contact PTA VP Communications at This e-mail address is being protected from spambots, you need JavaScript enabled to view it .  Thank you for your patience!   

 

Please note: Volunteer positions and responsibilities may vary among individual classrooms.

All Grades

Kindergarten

1st Grade

2nd Grade

3rd Grade

4th Grade

5th Grade

Art Docent Coordinator (one per classroom - not all classrooms)

Dive into the world of art and enjoy an opportunity to work hands-on with students on a wide range of exciting, creative art projects! No art experience required -- all Art Docent Coordinators participate in extensive (and fun!) training provided by the SEF District Art Teacher Marie-Helene. The Art Docent Coordinator will work with their classroom teacher, the PTA Art Docent Chair and the other Art Docent Coordinators in their grade to schedule and lead several art lessons -- which may include setting dates, managing materials, teaching lessons, set-up/clean-up as well as coordinating with your classroom's Art Docent Assistants (see description below) to partner with you on lessons. In addition, you will assist Marie-Helene and coordinate with Art Docent Assistants to prepare displays (e.g. matting, set-up, take-down) of children's artwork for the annual SEF Art Show at spring Open House (SEF Art Show features 3rd-5th grade students only).

Participation in scheduled training sessions is highly recommended -- topics include color theory, clay, glazing, watercolor/tempera paint, lesson planning and more. Please see August/September training dates below. All training sessions are held from 9-11:30am. For complete training details visit http://www.saratogausd.org/index.php/art-training. Training sessions are held at either Saratoga Elementary, Argonaut or Foothill.

Art Docent Training Sessions
Grade K: Aug 27, Aug 30, Aug 31, Sept 21, Sept 28
Grade 1: Aug 27, Aug 30, Aug 31, Sept 4, Sept 20, Sept 28
Grade 2: Aug 27, Aug 28, Aug 30, Aug 31, Sept 14, Sept 28
Grade 3: Aug 27, Aug 30, Aug 31, Sept 7, Sept 10, Sept 13, Sept 28
Grade 4: Aug 27, Aug 30, Aug 31, Sept 28
Grade 5: Aug 27, Aug 30, Aug 31, Sept 28

Art Docent Assistants (2-4 per classroom)

Assist Art Docent Coordinator with art projects in the classroom which may include project set-up, helping students, clean-up, etc. Also, assist with displays (e.g. matting, set-up, take- down) of children's artwork for the annual SEF Art Show at the spring Open House (SEF Art Show features 3rd-5th grade students only). No art experience required! Coordinate with PTA Art Docent Chairs and teacher to schedule and lead several art activities in the classroom including: training, managing materials, set-up, clean-up, and recruiting volunteers as needed.

Communications Coordinator (one per classroom)

Help your teacher and class families share valuable information and stay connected throughout the school year. Responsible for obtaining classroom family information to create an Emergency Phone Tree, Class Roster and Class Email List. The Phone Tree is due in the office by mid-September. Required forms are available at: http://www.saratogausd.org/saratoga/index.php/parentvolunteer-resources. The Coordinator will also be responsible for communicating email address updates (changes, additions, deletions) throughout the year.

**PLEASE NOTE: SES is again collecting Phone Tree information through the online School Directory/PTA membership system that was launched last year. We hope that a large number of SES parents will have entered/updated their family information into this system prior to our Back-to-School Night on Wednesday August 29th, but the online system doesn't close until the following week (Tuesday September 4th) so listings prepared prior to that time may not be complete.

We will provide you with an Excel spreadsheet listing your class parents' information that can be used to create the Phone Tree & Roster as soon as possible after the online directory enrollment period has ended. The information will also include which families have agreed to be a Phone Tree first-line family.

You will be updated ASAP as to whether or not the Communications Information Form (in the binder) will need to be distributed to parents -- BUT please do not distribute the form unless you are contacted by the PTA Directory Chair and instructed to do so. Thank you for your understanding and patience!

Book Fair Volunteer

Assist with a wide range of duties supporting the annual Book Fair held in the school library -- from set-up, helping students and families browse, sales, to take-down. Set-up will take place Tues, Oct 30th. Book Fair dates: Wed, Oct 31st – Friday Nov 9th. Traditionally volunteers are needed before, during and after school – so lots of opportunities to be involved with this popular event for students and families. Contact Book Fair Chair if any questions.

Family Picnic Assistant (one per classroom)

Coordinate with Family Picnic Chairs to assist with Family Picnic activities scheduled for Friday, September 14, 2012, 5pm-8pm at school. Help recruit parents to fulfill a variety of jobs needed for a successful, always fun Picnic including – set-up, food and beverage service, and clean-up

Field Trip Coordinator (one per classroom)

Coordinate all field trip paperwork including: obtaining drivers, insurance info, and permission slips, and assembling required info for drivers' packets for the teacher – assuring that all appropriate paperwork is submitted to the office in a timely manner. Required forms available in your Room Parent's red binder and online: http://www.saratogausd.org/saratoga/index.php/parentvolunteer-resources

Garden Helpers (minimum one per classroom)

Green thumb not required, however if you are handy in the Garden your skills would be greatly welcomed. Help ensure the Garden thrives throughout the year. The Garden Coordinator will work with the Garden Chair on a range of duties – including garden maintenance, guiding small groups through garden activities and/or assisting with the Life Lab science/garden curriculum.

Junior Achievement Volunteers (two per classroom, 1st-5th only)

Junior Achievement (JA) is an all-day enrichment program that gives students a better understanding of how their communities, cities, and regions work by introducing key economic concepts such as: needs and wants, consumers and producers, and banking and taxes. JA is taught by parent volunteers and consists of five fast-moving lessons that incorporate discussion and small group activity. Two parent volunteers per classroom are optimal to manage the workload. It's not necessary to be a parent who "works outside the home" to volunteer for this program – a wide variety of backgrounds and experiences are relevant!

Volunteers are required to attend an orientation meeting. All materials, including a scripted teaching guide, are provided by JA. Approximately 5 hours of advance preparation are needed in order to fully organize for the day. Junior Achievement Day is typically scheduled on the first Friday in February – date to be finalized in the month of September. This program is very popular with teachers and students, so please consider joining the volunteer team! Contact PTA JA Chair and for more information about the JA program visit www.ja.org.

Party Coordinator (one per classroom)

Organizes classroom parties designated by the teacher and recruits volunteers to assist. The District allows two parties per year: Halloween and Valentine's Day. The Party Coordinator may also be asked to help with enrichment activities to recognize other holidays. Partner with the teacher to obtain a budget. Please review "Classroom Budgets and Expense Reimbursements" in the Room Parent binder or on the school web site. Thank you for submitting the necessary forms and original receipts within 10 days following the party/event.

Pumpkin Walk Coordinator (one per classroom)

Assist PTA Pumpkin Walk Chair in coordinating the event and many fun activities. The Walk is traditionally held the Thurs before Halloween, 5-9pm, at school. Coordinator may need to recruit volunteers from classroom to staff various activities.

Room Parent (one per classroom)

The Room Parent is the primary contact between teacher and parents for a variety of class activities. This may include coordinating classroom volunteers, maintaining a monthly volunteer calendar, acting as a resource person for other parent coordinators and assisting teacher with Back-to-School Night, Open House, etc. The red Room Parent Binder containing current information, forms and templates will be distributed to you by a PTA volunteer.

Running Club Volunteer(s)

Running Club is a fun and fit activity for students. Please join us as we encourage and cheer for our Sea Turtles as they run/jog/walk laps around the field. (Kindergarteners may participate on their short days with their parents present.) Volunteers are needed from 11:45am-1pm. Please contact Running Club Chair for more information.

Scholastic Book Order Coordinator (one per classroom)

Coordinate all monthly Scholastic book orders. Collect forms and money and distribute books.

Variety Show (one or more per classroom)

Interested in helping our students shine on stage? Traditionally held in May, the Variety Show features SES students sharing their creativity and talents on stage for one night. From set design and lighting to marketing efforts – a wide range of help is needed. For more information, contact the Variety Show Chairs.

Yearbook Class Representative (one ore more per classroom)

Assists Yearbook Chairs by providing class photos from field trips, parties, class projects, etc., and is responsible for identifying students in those pictures. Work on the actual yearbook is also available:

  • Creatively cool jobs – photography, page layouts, captions, headlines, and admiring dozens and dozens of photos of our adorable Saratoga School kids (and teachers!).
  • Computer competent jobs – anyone proficient in PageMaker and/or PhotoShop, etc.
  • Clerical jobs – publicity and sales, labeling mug shots (must know your ABC-order!)

 

Kindergarten Classroom Volunteers

Centers Volunteers (many per classroom)

Assist/supervise students in small groups with teacher-directed activities. Centers subjects may include math, science, literacy or a teacher-specific topic. Sign-ups will be provided by the teacher and/or Room Parent.

Memory Book Coordinator (minimum one per classroom)

Collaborate with the teacher to create a Memory Book for each student using student artwork along with photos from class parties, field trips, etc. The Coordinator may want to recruit additional parents to help with this special project.

1st Grade Classroom Volunteers

In-Classroom Volunteers (classroom dependent)

Assist with teacher-directed activities in the classroom. Sign-ups will be provided by the teacher and/or Room Parent.

Enrichment Coordinator (one per classroom)

The nature of "enrichment" is defined by each teacher. Typically, these are planned lessons for the small-group format relating to a particular subject such as Chinese New Year or St. Patrick's Day. The Coordinator organizes the activities as directed by the teacher and recruits volunteers for additional help. In some cases, it may involve planning with the Party Coordinator. Please be sure to obtain the budget from the teacher.

2nd Grade Classroom Volunteers

In-Classroom Volunteers (classroom dependent)

Assist with teacher-directed activities in the classroom. Sign-ups will be provided by the teacher and/or Room Parent.

Hoedown Coordinator (one per classroom)

Coordinate with teachers and fellow event coordinators to organize Hoedown. Please work with teachers to obtain budget.

Library Volunteers (many per classroom)

Assist students with finding reading level appropriate books. Assist librarian with book checkout.

Science Docents (four per quarter per classroom)

Assist with instructor-led Science Lessons. Four docents are needed for each lesson. A docent will lead an activity in a small group that has been organized by the Science Instructor. Students rotate through 3-4 centers per lesson. Materials and instructions will be provided by the Science Instructor. Minimal assistance to help set-up and clean-up prior to as well as at the end of the center would be appreciated. Arrival 15 minutes prior to the center is important to receive instructional information and guidance. This does not require any prior knowledge in the science topics, just an inquisitive mind and an interest in science.

3rd Grade Classroom Volunteers

Clerical Helper (one per classroom)

Assist teacher with clerical activities.

Enrichment Coordinator (one per classroom)

The nature of "enrichment" is defined by each teacher. Typically, these are planned lessons for the small-group format relating to a particular subject such as Chinese New Year or St. Patrick's Day. The Coordinator organizes the activities as directed by the teacher and recruits volunteers for additional help. In some cases, it may involve planning with the Party Coordinator. Please be sure to obtain the budget from the teacher.

Library Volunteers (many per classroom)

Assist students with finding reading level appropriate books. Assist librarian with book checkout.

Math Docents (four per month per classroom)

Assist in classroom math activities for 1 hour each month. Four volunteers per month are needed. After the teacher presents the lesson involving different solution strategies, the Math Docents work closely with a group of 4-5 students to assist with problem solving.

Science Docents (four per quarter per classroom)

Assist in Third Grade Science Exploration Days which are led by the instructor. Four docents are needed for each Exploration. The docent will participate in science centers by leading an activity in a small group that has been organized by the Science Instructor. Students rotate through 3-4 centers involving different activities. Materials and instructions will be provided by the Science Instructor. Minimal assistance to help set-up and clean-up prior to as well as at the end of the center would be appreciated. Arrival 15 minutes prior to the center is important to receive instructional information and guidance. This does not require any prior knowledge in the science topics, just an inquisitive mind and an interest in science.

Science Fair/Days Volunteers (three per classroom)

Assist with PTA Science Days traditionally held in January. Participating students will present their projects to SES families at the Science Fair and to students during that school day. Volunteers are needed during the day and evening to help students set-up and present their science projects. If you have a deep interest in science and would like to see the Science Fair continue annually, contact the PTA Science Fair Chair.

4th Grade Classroom Volunteers

Clerical Helper (one per classroom)

Assist teacher with clerical activities.

CTC (California Theatre Center) Play Volunteer

Join a cast of enthusiastic and dedicated parents as they support 4th-5th grade students participating in the annual CTC play performed in the MPR. From creating the play program, publicity, ticket sales, prop and costume design to lighting and video, there's a position for every interested parent. Please contact PTA CTC Play Chairs for more information.

Science Fair/Days Volunteer (three per classroom)

Assist with PTA Science Fair traditionally held in January. Participating students will present their projects to SES families at the Science Fair and to students during that school day. Volunteers are needed during the day and evening to help students set-up and present their science projects. If you have a deep interest in science and would like to see the Science Fair continue annually, contact the PTA Science Fair Chair.

5th Grade Classroom Volunteers

Clerical Helper (one per classroom)

Assist teacher with clerical activities.

Colonial Day Coordinator (one per classroom)

Coordinate with teachers and fellow Colonial Day class coordinators to organize Colonial Day events. Colonial Day is typically held in the Spring. Please work with teachers to obtain budget.

CTC (California Theatre Center) Play Volunteer

Join a cast of enthusiastic and dedicated parents as they support 4th-5th grade students participating in the annual CTC play performed in the MPR. From creating the play program, publicity, ticket sales, prop and costume design to lighting and video, there's a position for every interested parent. Please contact PTA CTC Play Chairs for more information.

5th Grade Gift Committee (one per classroom)

Organize 5th grade fundraisers including the Pumpkin Walk's Haunted House and various bake sales throughout the year to support the Class gift. Responsible for all planning related to the gift.

Math Docent Grade-Level Coordinator (one per classroom)

This position collaborates with the Math Docent Room Coordinators (see following position below) in scheduling one parent presenter and three to four parent volunteers for pre-scheduled hour-long sessions each month. This is an enrichment program that teaches students different problem solving techniques. Traditionally, the program is taught in 8 sessions from December – April. Grade-level coordinators may also need to make copies of practice worksheets for students, teachers and parent volunteers in each classroom. (In prior years, coordinators worked together to create a copying schedule to cover the sessions for all the grade level classes which reduced the copying work load for each coordinator.) More info to come from the teacher at BTSN.

Math Docent Room Coordinator (one per classroom)

The Math Docent Room Coordinator is responsible for introducing the problem solving technique (Trial & Error, Working Backwards, Using Tables, etc.) in the session by going over a few example problems and may help in recruiting other parent volunteers for each session. Students work on the remaining problems with the help of the coordinator and parent math docents. The coordinator and helpers will receive a copy of the questions and answers a few days before the session.

Math Docent Volunteers (several per month per classroom)

Math Volunteers have an opportunity to guide students through strategic math concepts (Trial & Error, Working Backwards, Using Tables, etc.) as well as help students strategize problem-solving methods, set up appropriate equations and find ways to solve calculations.

Pool Party Coordinator (one per classroom)

At the beginning of the year, schedule and plan the class pool party traditionally held at Saratoga High School. Responsibilities include: organizing invitations, food and party volunteers. Please work with teachers to obtain budget.

Promotion Coordinator (one per classroom)

Coordinate with teachers and fellow promotion coordinators to organize end-of-year promotion ceremony, t-shirts and party. Please be sure to obtain your budget from the teacher.

Science Fair/Days Volunteers (three per classroom)

Assist with PTA Science Fair traditionally held in January. Participating students will present their projects to SES families at the Science Fair and to students during that school day. Volunteers are needed during the day and evening to help students set-up and present their science projects. If you have a deep interest in science and would like to see the Science Fair continue annually, please contact PTA Science Fair Chair.

 
Saratoga Elementary School
14592 Oak Street, Saratoga, CA 95070 ~ 408-867-3476