2013-2014 Graduation is Friday, June 6, 2014 at 4:00pm on the upper field. Free parking is available at West Valley College in lot 3 at the corner of Allendale and Fruitvale Avenues. Graduation practice is Friday morning, June 6th. 8th grade students will be dismissed to go home when practice is complete somewhere between 10:30-11:00am. They are to report back to their assigned classrooms at 3:30pm.
8th Grade Awards Night Wednesday June 4, 2014 @ 6:30pm in the MP
Families of those students receiving an award will receive an awards invite by mail
during the week of May 28th. A recap of the Awards evening will be held for
the 8th grade class on Thursday morning before they leave for Great America.
This will allow our honored students to be recognized among their classmates.
8th Grade Great America Trip Thursday June 5, 2014
Students will return to school at 3:30pm. Students wishing to sit with friends on the bus must signup together. Buses are filled in the order that tickets are sold. Tickets will be on sale the last week of April.
Memory Board Photos
We want to have each 8th grader be a part of the Class Memory Board! Please submit two separate 3x5 or 4x6 pictures of your student.
- One kindergarten or younger picture
- One current picture
Make sure your student's name is on the back of the pictures. Please drop off your photos in the Memory Board box in the office. They will NOT be returned. Do not submit digital photo files! We cannot print photos for you.
Graduation Reimbursement Payment Request
A Payment request form can be downloaded from here. Please submit original receipt with the form in the Graduation Payment Request box in the Front office. The check will be received from Redwood's PTA treasurer.
2014 Graduation Links to forms (will be available April 2014)
Link to Graduation Party Invitation & Information
Link to Graduation Party Permission Slip and Payment Form
Link to Graduation Party Waiver Form
Link to Graduation Dress Code & Principals letter
Link to Graduation Party Picture Consent
Redwood Graduation Committee Chair Job Descriptions
|Key Chairs|| |
|Facilities||Responsible for party layout and outlying areas. Coordinate with school administration regarding needs and logistics for security, electrical, etc. Coordinate with all Chairs to meet their needs. Create roped-off area to contain students in quad and party areas. Organize tasks and coordinate with Volunteer/Chaperone Chair to clean up after party, remove, sort, store and dispose of decorations used for the ceremony and the party. |
|Treasurer||Keep an accounting of all the financial activities of the graduation ceremony and party. Keep records for all the students’ bids for the dance. Collect checks from students, record and forward to PTA Treasurer for deposit. Manage budget for entire graduation event. Collect and record committee expenses and reimbursements before forwarding to PTA Treasurer. Reimbursements must meet the guidelines outlined in the PTA rules and regulations. Prepare the financial report showing the budget and actual expenses for the ceremony and the party. Coordinate closely with PTA Treasurer. All money/reimbursements must go through Graduation Team Treasurer first.|
|Volunteer/Chaperone Coordinator||Coordinate all volunteer and chaperone needs with Chairs for set-up, ceremony and party including shift schedules, etc. Arrange and schedule 6th and 7th grade parents to chaperone during the graduation and party. Oversee chaperones during ceremony and at party. Arrange 8th grade parents to volunteer for casino, set-up and clean-up as requested by chairs. Send thank you letters to all volunteers/helpers. |
|Ceremony Chairs|| |
|Ceremony Decorations ||Arrange for flags, RMS banner, table(s), plants, balloons, etc as needed for the ceremony. Coordinate stage details with the Fire Department (Bill Morrison). Coordinate closely with school administration (Teri Brandt). Note: chairs/seating are school administration responsibility. |
|Ceremony Beverages ||Provide and set-up water for students, guests and band during the ceremony (approximately 2,000 bottles of water needed). Provide disposal for water containers. Coordinate with Volunteer/Chaperone Chair as needed. |
|Pins/tokens ||Purchase or seek donation of pins or tokens for each graduate and VIPs attending. Token/Pin should include year for graduation. Arrange way for graduates to handle pin/token when accepting it on the stage with their diplomas. Send thank you letters for any donations. Coordinate with school administration (Teri Brandt). |
|Stage/Seating ||Coordinate with school administration (Teri Brandt) and Band Director (Mr. Jow) regarding needs and logistics. Coordinate with school administration regarding chair “tying” and current safety codes. Coordinate with Ceremony Decorations Chair. Provide signage for VIP seating, restrooms and handicapped seating. Coordinate with Volunteer/Chaperone Chair as needed. Note: chairs/seating rentals, delivery, set-up, take down and pick-up are responsibility of school administration (Teri Brandt).|
|Party Chairs || |
|Casino||Arrange rentals and supplies as needed for casino area. Use stored supplies and decorations when possible. Set-up decorations and game tables for Casino area. Coordinate with Facilities, Decorations and Volunteer/Chaperone chairs as needed. Train volunteers and oversee casino area during party. Clean up casino area, store decorations and supplies, return rentals. |
|Coat room ||Supervise the check in and out of students’ belongings the night of the party. Collect approx. 350 paper bags. Arrange to have a numbered, paper bag for each student’s use to hold prizes, shoes, cell phones, etc. Make a shift schedule and coordinate with the Volunteer/Chaperone Chair as needed. Clean up area after party. |
|Decorations ||Provide theme decorations to enhance the party atmosphere. Determine best rental, parent produced and/or purchased decorations based on budget. Reuse existing decorations where applicable. Coordinate closely with Facilities Chair and with Volunteer/ Chaperone Chair and Casino Chair as needed. Clean up all decorations after party. |
|DJ ||Hire DJ for the party. Communicate and coordinate with Facilities Chair for DJ’s needs and set-up. Clean area after Party.|
|Food & Beverage ||Determine food needs for both students and volunteers either through a caterer or through donations solicited via ListServe. Coordinate with Facilities Chair for kitchen and electrical use as well as set up needs. Coordinate distribution of leftover food and manage clean up of food areas. Coordinate as needed with Volunteer/Chaperone Chair.|
|Games ||Arrange for games’ rental, set-up, staffing and return. Remove stored games, etc from storage and return afterwards. Clean quad/Games area after party. Coordinate with Facility Chair for electrical needs. Coordinate with Volunteer/Chaperone Chair as needed. |
|Memory Boards ||Create boards from student baby and year book photos to be displayed in the glass cabinets in the quad for the week prior to graduation and the party. Coordinate with school administration (Teri Brandt). |
|Photographer ||Hire and/or staff a photo opportunity for the students. Create backdrop for the photo area – coordinating with Decorations Chair as needed. Obtain or create lighting for the photo area – coordinate with Facility Chair as needed. Clean up booth and lighting after party. Coordinate with the Volunteer/Chaperone Chair as needed.|
|Prizes/Prize Solicitation ||Solicite donations and prizes for Casino and Games. Set up and staff prize booth(s) at party. Create and display poster board to advertise and thank prize donors. Coordinate with Casino and Games Chairs. Coordinate with Volunteer/Chaperone Chair as needed. Collect any leftover prizes and clean up after party. Send thank you letters to donors.|
Create and send out parent contact letters and graduation packet. Coordinate as needed with all committee chairs and PTA to include their needs in the graduation packet. Determine and create publicity requirements for graduation.